Revise administrative office procedures and practices to keep up with the operations of the department. Maintain patient confidence by keeping patient records information confidential. Recorded and filed patient data and medical records, which also included records request. Prepare and traffic invoices, reports, and memos. Maintained patient confidentiality and enforced HIPAA, JCAHO and HSI regulations. Reviewed incoming/outgoing inmate mail and monitored inmate telephone calls. Used knowledge of International Classification of Disease (ICD-9), and Current Procedural Terminology (CPT). Jobs are ranked according to their ability to offer an elusive mix of factors. Organized and updated patients health information for quality, accuracy, accessibility, and security. Schedule patient appointments and surgeries, and send appointment reminders and follow-ups via calls or emails. Scheduled over 21,900 telephone and walk in appointments and accurately coded them in CHCS system. To become a medical records technician, candidates normally have a high school diploma or equivalent. Received telephone calls and greeted visitors to the clinic. Coordinated admission processes, prepared medical records and agreement packets. Register patient in CHCS if not already in system, check if patients prime to outpatient clinic. Answer telephone calls, transcribe and distribute manual and electronic (T-CON) messages to appropriate staff members. Prepared correspondence, scheduled meetings and appointments and ordered office supplies as needed. Answer calls and respond to any and all medical record requests to include subpoenas, physician offices and attorneys requests. Sorted, alphabetically filed, and retrieved updated patient medical charts using computer system. Complete daily productivity and progress log and communicate with medical personnel to confirm appointments. What is MyMajors? Entered medical data into computer system to facilitate processing and delivery of edited documentation to customers. Provided excellent customer service while admitting, scheduling and registering patients. Performed quantitative analysis on all medical records to ensure inclusion of all required reports and data. Some of the data they manage includes patient information, medical histories, physician exams, test results, treatments and services provided. Complied with HIPPA regulations and have attended continued education to maintain professional growth and development. Developed constructive, and cooperative working relationships with internal/external of Medical records. Located and retrieved pertinent information from medical files. Time Management - Managing one's own time and the time of others. Entered confidential patient data into electronic medical record. Maintained patient Electronic Medical Records (EMR) in adherence to all HIPPA regulations and agency policies in release of information. Worked my way up until I was given more responsibilities including keying in Medicaid card numbers. Assemble medical records, ensuring entry of all necessary information into the Composite Health Care System (CHCS). Experience with CPRS, Vista and Epic. Most medical records technicians have little to no contact with patients. Collected accurate patient demographics, entered data into electronic system. Review our medical records specialist resume sample for more ideas. Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do. Train team members in all ROI processes, make independent decisions based on the provisions of these privacy laws and regulations. This includes developing a working knowledge of medical documents and diagnoses. Assigned ICD-9-CM codes for all inpatient diagnoses and procedures performed. Released health information to persons and agencies according to regulations. Distribute, receives and electronically track charts to and from various county health care facilities inside and outside the main clinic. Obtain necessary information from new patients for creation of medical records and file contents. Compiled and maintained patients medical records to document condition and treatment and to provide new patient data for physicians' assessment. Comfortable in handling any scale of medical records including the ability to sort and file documents in alphabetical and numerical order. Analyze charts for civil subpoenas and medical authorizations, implementing HIPPA policies and practices. Assisted medical personnel with record retrieval and review of documents' completion and accuracy. Schedule staff meetings, which may include reserving conference rooms and ordering food. Collected patients test results from various outside labs. Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making. Achievement/Effort - Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks. This is the expert or supervisory level of the series. Assist with JCAHO preparation and review. File results of laboratory results, x-rays, EKG, and CHCS printed medical records. Perform data entry into all applicable patient administrative applications and database. 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Medical Records Technician; Medical Records Specialist; Records Clerk; Job Details. Cross trained in front office duties to fill in at check in, check out, phone operator. Analyzed and audit data to ensure accuracy of facts and presence of all pertinent data. Answered, screened and routed incoming telephone calls to appropriate staff. Processed protected health information requests from persons and agencies according to regulations and statutes. A medical records technician, also known as health record technician, medical records clerk, health information clerk, or medical records analyst is a person who works in a hospital or other health facility to maintain the medical records of clients for future references and use. Locate and print information based upon HIPPA confidentiality regulations. Followed all HIPPA, and ROI rules and regulations as it pertains to PHI. Prepped patient charts, ordered and scheduled all assignment listed on physician orders: sorting, entry! 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